xactdiff

Compare two Xactimate estimates and identify missing line items.

Purpose

Construction contractors use this tool to compare:

• Their estimate vs. Insurance estimate
• Find missing line items that should be included
• Identify discrepancies in scope

Usage

xactdiff estimate1.pdf estimate2.pdf output.xlsx

The output Excel file contains:

• Estimate1 sheet: All line items from first PDF
• Estimate2 sheet: All line items from second PDF
• Diff sheet: Side-by-side comparison with fuzzy matching
  • Highlighted rows show differences
  • Missing items clearly marked

Features

• Fuzzy text matching (handles slight wording differences)
• Color-coded differences (green = match, red = missing/different)
• Organized by trade category
• Sortable and filterable in Excel

Requirements

python3 -m pip install --user pdfplumber pandas openpyxl rapidfuzz

Installation

chmod +x xactdiff.py
sudo ln -s $(pwd)/xactdiff.py /usr/local/bin/xactdiff

Related Tools

• xactparse: Extract and total line items from single estimate