# Streamlined Flock Safety Public Records Request Template

## Quick Copy-Paste Version

```
[Date]

[Agency Name]
[Agency Address]
[City, State ZIP]

RE: Public Records Request - Flock Safety System

Dear Public Records Custodian:

This is a non-commercial public records request made pursuant to [Your State's Public Records Law - e.g., A.R.S. §39-121 for Arizona, C.R.S. §24-72-201 for Colorado].

I am requesting all records related to [Agency Name]'s relationship with Flock Group, Inc. (aka Flock Safety), including:

1. **Contracts & Agreements**: All contracts, amendments, intergovernmental agreements, and related documents between [Agency Name] and Flock Safety or any third parties regarding Flock products/services

2. **Financial Records**: Purchase orders, invoices, billing records, budgets, RFPs, bid responses, cost-benefit analyses, and funding sources (including grants)

3. **Policies & Procedures**: All policies, guidelines, procedures, or protocols (draft or final) regarding installation, operation, monitoring, data retention, data access, data sharing, or deletion

4. **Data Access Records**: Logs of all access requests (internal and external), data-sharing agreements, audit logs, and requests fulfilled or denied

5. **Meeting Records**: Minutes, agendas, notes, and presentations from meetings where Flock cameras or services were discussed

6. **Legal & Compliance**: Legal opinions, risk assessments, privacy impact assessments, compliance reviews, and related correspondence

7. **Technical Documentation**: System specifications, cybersecurity measures, data storage locations, interoperability documentation, and breach notifications

8. **Data Retention**: Policies on retention timeframes, deletion procedures, and actual deletion logs

9. **Training Materials**: Manuals, training materials, installation records, photographs, videos, and communications (emails, notes, etc.)

⚠️ **TIME-SENSITIVE**: Due to Flock Safety's 30-day data retention policy, I request expedited processing to preserve any relevant data that may be automatically deleted.

Please provide records in electronic format if available. If any portions are denied, please provide a written explanation citing the specific legal exemption.

I request that you respond within [timeframe based on state law - e.g., "promptly as required by A.R.S. §39-121" or "10 business days as required by C.R.S. §24-72-203(3)(b)"].

Thank you for your attention to this matter.

Sincerely,

[Your Name]
[Your Address]
[Your Email]
[Your Phone]
```

---

## State-Specific Response Time References

**No specific deadline (respond "promptly"):**
- Arizona (A.R.S. §39-121)
- Others as applicable

**3 days or less:**
- Arkansas: 3 days
- Vermont: 2 days
- Several others: 3 days

**5 days:**
- California: 10 days
- Illinois: 5 days
- Pennsylvania: 5 days
- Virginia: 5 days
- West Virginia: 5 days

**10 days:**
- Colorado: 10 business days (C.R.S. §24-72-203)
- Iowa: 10-20 days
- South Carolina: 10 days (20 if >24 months old)

**15 days:**
- Delaware: 15 days
- DC: 15 days
- Michigan: 15 days

**20 days:**
- Federal FOIA: 20 days
- Maryland: 30 days

---

## Important Notes

### Critical Timing Issue
⏱️ **Flock Safety deletes all data after 30 days** on a rolling basis. If your request is delayed or denied initially, specific footage may be permanently deleted. Request expedited processing and follow up immediately.

### What This Request Will Get You

✅ **Likely to receive:**
- Contracts and pricing
- Policies and procedures
- Meeting minutes and financial records
- Training materials and documentation

⚠️ **May require legal challenge:**
- Actual camera footage/images (courts have ruled both ways)
- Your own vehicle data (strongest legal argument)
- Data about other vehicles (usually denied on privacy grounds)

### Tips for Success

1. **Be specific about your state's law** - Don't use "FOIA" for state requests
2. **Request electronic format** - Faster and often free
3. **Follow up in writing** - Document all communications
4. **Know your state's fee structure** - Many states charge for copies
5. **Request fee waiver if applicable** - Public interest exemptions may apply
6. **Act quickly** - 30-day deletion window is real
7. **Be prepared to appeal** - Many requests require administrative appeals

### Recent Legal Wins

Courts have increasingly ruled that Flock data is subject to public records laws:
- **Virginia 2025**: Cardinal News won FOIA battle for Flock footage
- **Washington 2025**: Judge ordered police to release surveillance camera data
- **General principle**: FOIA/public records law trumps vendor contracts

### Requesting Your Own Vehicle Data

🎯 **Strongest legal argument**: Request footage of YOUR OWN vehicle for specific dates/times you traveled through areas with Flock cameras.

This approach has the highest success rate and clearest legal backing.